CDLINFO

a. Timeline for Notifying Users

CDL staff and TSC members have created a timeline and plan for notifying users and library staff of details for retiring the CDL-hosted journal article databases from now through the end of the year.  The plan has items such as sending password liaisons and proxy administrators reminders that passwords will no longer be valid after December 31, 2002, plans for CDLINFO articles, and for sending out bulk mail messages about the end of Updates.  The plan can be found on the A & I Transition Briefing Kit for Use in Campus Discussions web page under the heading “FAQs and Other Briefing Materials” http://www.cdlib.org/inside/projects/a-i-trans/

b. MLA on SilverPlatter Retiring

The SilverPlatter version of MLA International Bibliography will be retired on August 29, 2002 at which time the Z39.50 CDL hosted and telnet versions of the database also will retire.

As of August 29, the Ovid (native) version will be the sole interface for the MLA IB.  Please share this information with all staff and users who will be affected by this change.

c. CDL Passwords Retiring 12/31/2002

CDL database passwords will no longer function after December 31, 2002 (when all the CDL-hosted A&I databases are retired from CDL’s interface).  In 2003, off-campus access to the article citation databases will be possible only via campus proxy server accounts.

Since passwords with an expiration date of 2002 expired on July 31, 2002, only passwords for 2003 will allow access to the CDL-hosted databases for the remainder of this calendar year.

Users requesting CDL database passwords should be referred to campus proxy server web sites for assistance in obtaining a campus proxy server account.  Information on campus proxy servers is available at http://www.cdlib.org/hlp/directory/proxy.html.

Proxy server administration at campuses should be notified about the impending discontinuation of CDL passwords, as requests for proxy server accounts might escalate during this fall quarter/semester.  Staff at library public service desks and in campus computer labs may also receive additional questions about setting up proxy server accounts.

Currently, the libstaff web page for CDL Password information/procedures (http://www.cdlib.org/libstaff/system_services/passwords/) has been updated with a reminder message about the discontinuation of CDL Passwords, geared towards library staff.  Additionally, the “public” information page for CDL Passwords (http://www.cdlib.org/hlp/directory/proxy.html#password) has also been updated with a reminder message, geared towards end-users.

Questions or concerns regarding CDL Passwords as we move into the final stage before the A&I databases are retired should be directed to cdl@www.cdlib.org

a. Job Openings at the CDL

Job Openings are the CDL are listed on the Jobs at CDL page [http://www.cdlib.org/about/jobs.html].

Currently two positions are available:

Business Services Specialist (Assistant III) (position 1769-02L)
Salary: $34,584 to $43,380 yearly
Closing Date: September 20, 2002

Licensing Coordinator (position 1753-02L)
Salary: $44,400 to $62,200 (midpoint of range) yearly
Closing Date: September 2, 2002

A minor edit on the SearchLight search results page will be in place later next week. This change was made based on student focus groups and library staff feedback.

The change relates to how users access search results.

Before:
In the “Results” column the results number was linked when users were taken directly to their search results (”instant gratification”); the results number was not linked if the user had to re-execute their search once they got to the resource (in that case they would use the “go to it” link).

Now:
All results numbers are now linked, regardless of whether or not users have to re-execute their searches.  If there is no asterisk next to the results number, then users will go directly to their search results; if there is an asterisk next to the results number, then users will go to the resource and they will have to re-do their search.

The following materials have been updated.
1. The SearchLight Getting Started Guide [http://www.cdlib.org/hlp/searchlight/retires.html ]

2. On the Adaptable Outreach and Instructional Materials page [http://www.cdlib.org/libstaff/comm/outreach/ ]

a. Adaptable Descriptive Material [http://www.cdlib.org/libstaff/comm/outreach/SearchLight_Adaptable_Materials.rtf ]
b. Library Staff Briefing Notes [http://www.cdlib.org/libstaff/comm/outreach/SearchLight_Librarian_Briefing_Notes.rtf ]

A minor edit on the SearchLight search results page will be in place later next week. This change was made based on student focus groups and library staff feedback.

The change relates to how users access search results.

Before:
In the “Results” column the results number was linked when users were taken directly to their search results (”instant gratification”); the results number was not linked if the user had to re-execute their search once they got to the resource (in that case they would use the “go to it” link).

Now:
All results numbers are now linked, regardless of whether or not users have to re-execute their searches.  If there is no asterisk next to the results number, then users will go directly to their search results; if there is an asterisk next to the results number, then users will go to the resource and they will have to re-do their search.

The following materials have been updated.
1. The SearchLight Getting Started Guide [http://www.cdlib.org/hlp/searchlight/retires.html ]

2. On the Adaptable Outreach and Instructional Materials page [http://www.cdlib.org/libstaff/comm/outreach/ ]

a. Adaptable Descriptive Material [http://www.cdlib.org/libstaff/comm/outreach/SearchLight_Adaptable_Materials.rtf ]
b. Library Staff Briefing Notes [http://www.cdlib.org/libstaff/comm/outreach/SearchLight_Librarian_Briefing_Notes.rtf ]

A new public web page is now available [http://www.cdlib.org/about/publications/licensingbarriers.html ]

This new page provides information on journal packages that have been identified as priorities for systemwide licensing, but the publisher’s terms fall well outside norms on pricing and/or other standard or desirable features for e-content, so they have not been licensed.

This page will be updated as changes in the licensing status occur.

A new cataloging status page is now available on the Shared Cataloging Program (SCP) web site [http://orpheus-1.ucsd.edu/disc/cdl/SCPDatabase.htm]. This page contains the current cataloging status of particular monographic and journal packages; it will be updated as the status changes.

a. ACS Journal Archives (Mary Ann Mahoney, UCB)

Through efforts of the CDL and campus investments, the UC campuses now have access to the American Chemical Society Journal Archives.  The Archives extend the full text content of each ACS Web Edition journal all the way back to its very first year of publication.  For the oldest journal, Journal of the American Chemical Society, that means coverage back to 1879. Just in sheer volume the Archives are impressive — 11,000 journal issues, 500,000 articles, and 2.5 million pages.  More importantly though, the journals in the Archives include many of the most highly cited journals in chemistry making this a significant addition to our collection of digital resources.

For each journal, the current Web Edition issues and Archives issues are integrated so there is no need to go to a separate site to find the archival material.  This seamless integration extends to searching within the journals, as the archival material, like the current, is fully searchable.  All articles in the Archives are available as pdf files.

For a list of all the journals in the archives, including former names and year of first issue, go to http://pubs.acs.org/archives/what.html

Maria Figueroa joined CDL Acquisitions in July 2002. One of Maria’s primary responsibilities will be to help maintain the CDL-licensed journal packages.  In addition to updating subscription records, she will be actively monitoring the access online and working with the CDL Shared Catalogers and staff in Oakland to ensure the CDL Directory and shared cataloging records reflect current access.  Questions and comments about journal titles can be directed to Maria at 858 822-4954 or mdfigueroa@ucsd.edu.

Maria graduated from UCSD in June 1996 with double majors in Political Science and Sociology.  Since 1996 she has been employed by the UCSD Library.

On August 6th and 7th a two-day California Cultures workshop was held at the UCLA Library.  Project managers and staff representing UC campus divisions (special collections and oral history units) participating in the California Cultures project, along with staff from UC Berkeley’s Library Systems Office (LSO), members of the OAC Working Group, OAC Manager, Robin Chandler, and the California Cultures Overall Project Manager Genie Guerard attended.  Workshop sections included an overview of OAC Best Practice Guidelines for Digital Objects, database training, workflow procedures, and establishing project milestones.

Brad Westbrook, chair of the CDL’s OAC Working Group Subcommittee on Metadata Standards, discussed the Best Practice Guidelines for Digital Objects, developed by the OAC Working Group over the last year.  Complying with CDL digital object standards, these represent OAC’s standard for describing and maintaining digital objects, and inform the metadata requirements of the California Cultures project.

Training was provided to the project managers and staff in the use of a recently developed web-based interface to the GenDB, a database developed by UC Berkeley LSO for inputting digital objects metadata and exporting XML-based METS objects.  Rick Beaubien, Lead Software Engineer for Research and Development in UC Berkeley’s Library Systems Office, and Genie Guerard, Overall Project Manager for California Cultures and local project manager for the UCLA Library, Department of Special Collections, conducted the database training.  To guide the project managers in use of the database, Guerard prepared an extensive manual which is available online through the California Cultures Project Website http://calcultures.cdlib.org [coming soon]

Robin Chandler, OAC Manager, contextualized the metadata input and export within the framework of the complete workflow cycle for the California Cultures project and provided guidelines for all tasks in the digitization process: selection of primary source materials to be digitized and their description; packaging, shipping, and tracking procedures; and communication lines among project participants. Chandler worked with campus project managers in establishing project milestones.

California Cultures will become one of the OAC’s digital research resources, focusing on the history of ethnic groups in California history.  For additional information, see California Cultures Executive Summary, Library of Congress Grant, September 20, 2000 at http://www.cdlib.org/libstaff/sharedcoll/oac/,

University of California International and Area Studies (UCIAS) is pleased to announce the debut of the UCIAS Digital Collection (http://repositories.cdlib.org/uciaspubs/), a peer-reviewed electronic publications program. UCIAS is a partnership of the University of California Press, the eScholarship program at the California Digital Library (CDL), and internationally oriented research units on eight UC campuses.

UCIAS ( http://repositories.cdlib.org/uciaspubs/about.html ; ucias@uclink.berkeley.edu) publishes peer-reviewed articles, monographs, and edited volumes generated by research projects, workshops, seminars, and conferences at internationally oriented institutes, centers, and programs involving the University of California.  The Digital Collection includes the new volume Dynamics of Regulatory Change: How Globalization Affects National Regulatory Policies, edited by David Vogel and Robert Kagan.

All publications are peer reviewed according to standards set by an interdisciplinary UCIAS editorial board.  UC Press will publish and sell hard copy versions of selected UCIAS volumes.  The digital publications will be available free of charge and made persistently available through the CDL.

The upper level of a two-tiered system, the UCIAS Digital Collection draws on working papers from UCIAS-affiliated research units throughout the UC system.  If a working paper is submitted to the peer review process and successfully passes peer review, it is published in the UCIAS Digital Collection while the original working paper remains in the eScholarship Repository.  Working papers are disseminated with other non-peer-reviewed material deposited in the eScholarship Repository (http://repositories.cdlib.org/escholarship/), a central location for pre-publication scholarship.

The Repository and the Digital Collection are projects of the eScholarship program (http://www.escholarship.cdlib.org/), which was launched to facilitate scholar-led innovations and supports experiments in the production and dissemination of scholarly communications.

Next week, Cambridge Scientific Abstracts (CSA) will put the UC-eLinks icon into operation in its databases; rather than using the text link “UC-eLinks”, as it is currently doing.

CDL licensed databases from CSA include the following, and many campuses also license others:

ARTbibliographies Modern
Environmental RouteNet
ERIC
GeoRef
PAIS International
PsycINFO
Social Services Abstracts
Sociological Abstracts

b. AutoAlerts and Enhanced AutoAlerts in Ovid

Enhanced AutoAlerts will be released next week in the Ovid Databases (BIOSIS, Current Contents, EI Compendex*Plus, INSPEC, and MLA International Bibliography).  AutoAlerts allows a saved search to run automatically without any intervention on the user’s part after it is saved in an Ovid database.  Enhanced AutoAlerts allow users to receive email notification of new articles and citations that meet the criteria of earlier saved searches.

Information on how to set up this feature will be found in Ovid Help, under Saved Searches -> What’s an AutoAlert? For information about Enhanced AutoAlerts go to Saved Searches -> Running and Editing Saved Searches -> Enhanced AutoAlerts.

Ovid has also enabled a new feature called Personal Accounts.  UC is getting early access to this feature prior to its official release to other customers because we requested it specifically to protect user privacy and ease of use for AutoAlerts.  It allows users to create their own user name and password, similar to the existing Profile option in CDL-hosted databases.  Ovid Resource Liaisons participated in the beta test of this feature and Ovid implemented all of their suggestions.

c. Changes in the Welcome Page for CDL-Hosted Databases

On Tuesday August 20, 2002, the welcome page for the CDL-hosted databases (http://www.dbs.cdlib.org) will change from its current display to a new display intended to better promote the use of the vendor versions of the transitioning databases, and to prepare for the retirement of the CDL-hosted versions at the end of December.  This change is being made with the advice of and consultation with the Transition Steering Committee (TSC).  This will be a significant change for many users of the Melvyl catalog and CDL-hosted databases.

Specifically, the “More databases” pull down menu located at the bottom of the web page will be repositioned directly beneath the “news” section at the top of the page.  The menu name will change from “more databases” to “UC licensed databases” which more accurately describes the content of this menu.  (This menu is suppressed from the web page display when accessed by non-UC IP addresses, as is currently done with the “More databases” menu.)

Additionally, the CDL-hosted A&I databases will be removed from the CDL search interface (“Choose a database” menu), leaving only the Melvyl Catalog and Periodicals Titles databases available in what will now be the second menu.

A screen shot of the new page is available at: http://www.cdlib.org/images/newcdlhostedpage.jpg

After December 31, 2002, the “Melvyl Catalog/Periodicals Titles” welcome page (currently the CDL-hosted databases welcome page) will no longer provide access to any of the UC-licensed resources.  Users will be able to reach the UC-licensed resources from the pull down menu on the CDL’s Collections & Services web page (http://www.cdlib.org/collections) or from links on campus library web sites.

d. Ex Libris Melvyl Tells

The second issue of El Mel Tells comes out today, August 15, with articles on how the display record for the Melvyl-T catalog is chosen, how the new catalog uses LC authority records, and continued profiles of CDL staff working on Melvyl-T. Check it out at http://www.cdlib.org/libstaff/elmeltells/emtv1n2.html