CDLINFO

The CDL and partners have been awarded the following grants:

1) The Institute of Museum and Library Services (IMLS) has provided $374,000 in funding for a two-year demonstration project led by CDL and the Berkeley Library in the creation of a UC libraries preservation repository, which will serve as a model for multi-institutional digital materials following the OAIS reference model.  The project will explore issues related to repository operation and policies.  The grant proposal drew deeply from the work reported in SOPAG’s Digital Preservation and Archiving Committee’s report from October 2001.

2) The IMLS has also funded a two-year research project involving the CDL, the Bancroft Library, the Berkeley Art Museum and Pacific Film Archive, and the Phoebe Hearst Museum of Anthropology as well as the Grunwald Center and the Graduate School of Education and Information Studies, Department of Information Studies at UCLA, to develop and complete a formal user evaluation of the Museums in the Online archive of California (MOAC).  The $337,000 grant will also develop evaluation tools that can be used by other digital libraries, and make good general recommendations for the improvement of digital libraries based on the results.

3) The Andrew W. Mellon Foundation has provided $150,000 in funding for a one-year project based at CDL conducting a cost benefit review of the approaches and technologies available for the capture, curation, and persistent management of web-based government publications of the US state and federal governments.

Press releases for the The IMLS can be found at www.imls.gov.  More information about these projects, including contact information, will be shared in upcoming editions of CDLINFO.

a. UC’s eScholarship supports BioMed Central Journals

Under the auspices of the California Digital Library’s eScholarship program, the University of California has joined BioMed Central (BMC), an open access publisher, as an institutional member.  UC’s collaboration with BMC is consistent with eScholarship’s mission to facilitate and support faculty-led innovations in scholarly communication.  Scholars publishing in BMC journals are ensured widespread dissemination of their work while supporting open access to scholarly publishing.

BioMed Central is a publishing company committed to a policy of free access to the primary literature of scientific research.  (For a list of 80+ BioMed Central journals please see: http://www.biomedcentral.com/libraries/oajournals.asp.) BMC funds its publications by levying a processing charge of $500 for each article published and through secondary publications such as review journals that have access charges. UC’s institutional membership entitles researchers at UC campuses to a waiver of the article processing fee.  There are no subscription charges or registration barriers to access.  Journal articles are indexed, and thus linked via UC-eLinks, in PubMed, CrossRef, CAS, BIOSIS and ISI Web of Science.  They have been cataloged by Shared Cataloging and appear in the CDL Directory.

BioMed Central provides rapid peer review and publication of submitted articles.  Authors whose papers are published in a BioMed Central journal will retain the copyright of their work and are free to put their papers on a publicly accessible server if they wish.  BMC’s submission, review and publication process takes place online in a user-friendly web-based system.  A number of UC faculty have already published in BMC journals.

All campuses have identified liaisons to coordinate BMC publicity and activities on their campuses.  The liaisons are:
Isabel Stirling, Berkeley
Ruth Gustafson, Davis
Lorelei Tanji, Irvine
Barbara Schader, Los Angeles
Donald Barclay, Merced
Diana Lane, Riverside
Susan Starr, San Diego
Peggy Tahir, San Francisco
Annie Platoff, Santa Barbara
Catherine Soehner, Santa Cruz

a. CDL Updates Retirement Notices Sent

On September 25, the CDL sent out bulk mail messages notifying Updates holders of the upcoming database retirements and alternatives for Updates/Alerts in the vendor versions of the CDL-hosted journal article databases.  They were referred to the web page “Creating Updates/Alerts in Article Citation Databases” for more information. http://www.cdlib.org/guides/vendor_updates/

The databases that will be affected include the following:
ABI/INFORM
BIOSIS Previews
Computer Articles
Current Contents
INSPEC
Magazine & Journal Articles
Newspaper Articles
PsycINFO

Additional reminder messages will be sent to Updates holders in October and November. As of November 20, web and telnet users will no longer be able to set up new Updates in the CDL-hosted journal article databases, but will continue to be able to in the Melvyl Catalog.

Campus members of the Transition Steering Committee, Users Council, and Resource Liaisons have received campus-specific lists of the numbers of Updates holders on their campuses and their holders’ email addresses.

b. UC-eLinks Enhancements

The CDL will be implementing some enhancements to the UC-eLinks service.  UC-eLinks currently leads to three services:
–Link to full text
–Link to library catalog for holdings
–Link to Request

In the present system, there are instances where there is insufficient data from UC-eLinks to enable Interlibrary Borrowing Services to request materials from other institutions.  By setting a higher threshold for metadata, Interlibrary Services will no longer receive requests for items having insufficient information to fill a Request.  Current examples of such incomplete requests are citations for chapters in books, conference proceedings, and pre-1986 items in CSA databases, though we expect many of these problems to be corrected in the near future.

In instances where there is full text, Request is not currently an option from UC-eLinks according to policies governing Request.  However, there are instances in which a user wants a print copy of an item for whatever reason.  In addition, there are times when there is insufficient information to make a Request, but another UC library would clearly have the item.  In both of these instances we want to provide the opportunity for users to fill out a blank form from the Request option on UC-eLinks.  Therefore, the CDL proposes the following: when VDX is initiated on all campuses, we will link to the VDX blank Request form.  In the meantime, we will link users to their campus interlibrary services where they can fill out a blank form.

Below is a description of the new policy:

c. September Issue of Ex Libris Melvyl Tells

See the latest issue of El Mel Tells [http://www.cdlib.org/libstaff/elmeltells/emtv1n3.html] for articles on:
–Merging Records in the Melvyl Union Catalog
–Options for Title Searching in Melvyl-T
–Staff Profiles

a. Linda Gallaher-Brown Retiring from the CDL

Linda Gallaher-Brown started out in computing in 1965 while a freshman at Sacramento State.  Encouraged by her father, Jean Gallaher she took a summer job with the US Bureau of Reclamation programming in Fortran and SPL on an IBM 1620 with 32K, no operating system and no disk storage.

Linda started work at the UCLA computing center as a Programmer/Analyst I in 1968, transferring about a year and a half later to the Institute for Library Research as a Programmer/Analyst II.  Linda’s Center for Information Services project was transferred to the computer center where her group developed an SDI service on Chemical Abstracts files.  This was Linda’s introduction to bibliographic data.

Linda joined the staff of ULAP (University Library Automation Program), a predecessor organization of both DLA and the CDL as a Programer/Analyst III in 1978.  An early project was the first union catalog of books for UC on microfiche.  Linda worked with David Loy on the UCDBMS, an extension of the MARC format designed to accommodate union catalog merged record formats, and the DLARMS, which mapped bibliographic record structures to ADABAS record formats.  ADABAS remains the underlying database management software for legacy Melvyl, and the DLARMS and UCDBMS are still in use today.

Linda wrote the specs for SGJA, the program which loads the LC and campus bibliographic records for books into the Melvyl Union Catalog of Books.  Linda worked with Karen Coyle and Margaret Low on “full consolidation”, which enabled the merging of records in the Union Catalog, even if they didn’t match perfectly on LCCN.  Linda also wrote the specs for SCOL, as DLA worked to move CALLS into an on-line database.

DLA mounted A&I databases throughout the 1990s.  Linda worked with Margaret Low to design the “generic” table-driven software that was used to build the IAC databases (MAGS, NEWS and COMP), INSPEC, PSYC, BIOSIS and ABI.

More recently Linda worked on testing the Aleph software, both searching and the equivalency algorithm.  We will miss Linda’s depth of knowledge and experience and her commitment to production quality applications.  We will also miss her sense of fun, her flair for Halloween costumes and the many beautiful arrangements from the bounty of her garden.

b. Garland Giles – New CDL Office Manager

Garland Giles will be joining the CDL October 7 as Office Manager.

Garland comes to CDL from Educational Outreach in the UCOP Division of Academic Affairs where he was the Management Services Officer.  Prior UC service includes three years in the UCOP Office of Health Affairs and three years at the UCSF Cardiovascular Research Institute.  In these roles, Garland gained extensive experience in managing the special projects, personnel and finances of very progressive organizations.

At the CDL, Garland will manage the work of the Administrative Services Unit ensuring its continued smooth operations of the CDL offices and its high-quality support for CDL staff.  He will serve as liaison to UCOP Building Services and take charge of all matters relating to equipment, PC Support, and facilities.  He will also provide leadership and act as a resource to departmental managers in the area of administrative and special project support, staff development and training.

a. Mary Engle Moves to Part-Time

The CDL regrets to report that Shared Content Analyst Mary Engle has relocated to southern California.  Hired by the Division of Library Automation (DLA) in 1979, Mary filled a number of roles in her UC career.  She led the documentation group, staffed the Computer Files Committee, served as editor and photographer for the DLA Bulletin, and worked on special project for Director Lynch.  She was an active contributor to the NISO Z39.80 standard on bibliographic downloading formats.

It is difficult to imagine the CDL without Mary who was well known for her negotiating skills for systemwide databases at DLA long before there was a CDL or any other library consortium.  Although the CDL expects to begin a recruitment to fill her position permanently, we are fortunate that Mary is continuing to work for the CDL from a distance, part-time, with occasional travel to Oakland.  She will continue to work with vendors, participate in conference calls, and communicate with bibliographers.  Mary can still be reached by email (Mary.Engle@ucop.edu) and voicemail at CDL.  If you need to speak directly and immediately to her, please call the CDL offices at 510.987.0425 to be referred.

The eScholarship Repository–a central location for faculty working papers, pre-publications, and technical reports–is entering the second phase in its rollout.  To see the repository in action, including a complete list of groups that have joined, visit http://repositories.cdlib.org/escholarship/.

In the first phase (begun in April 2002), UC Organized Research Units (ORUs), Multi-Campus Research Units (MRUs), centers, and departments with established pre-publication series were invited to include their content in the repository.  Identification and initial discussions with these early adopters were greatly assisted by staff at campus libraries, following briefings with ULs and campus visits by eScholarship staff.  eScholarship will continue with campus visits this fall for forums with faculty and with librarians.  A complete schedule is available at http://www.escholarship.cdlib.org/campusvisits.html.

To date 25 ORUs, centers, and departments from 5 campuses have joined the repository, and 37 UC staff have been trained to upload papers to the repository. The eScholarship Repository now contains 427 papers.  There have been 17,317full-text downloads since April–over 2,000 last week alone.

The second phase of the repository’s rollout begins this month.  The repository is being extended to all UC campuses and all disciplines; initially most units were from the social sciences, but groups from the humanities and sciences have also joined. bepress, the company whose software is used in the repository, has been engaged by the CDL’s eScholarship program to provide training and support for the repository rollout.

Although most trainings on the eScholarship Repository are conducted over the phone, there are occasional on-campus trainings, though none are scheduled right now.  Library staff are always welcome to attend part or all of a repository training session.  A schedule of those trainings can be found at http://repositories.cdlib.org/escholarship/campus_training.html.

Initial contact with campus units is made in a letter written jointly by principals from CDL and bepress introducing the repository and its benefits.  Follow-up contact will be made by bepress over the next few months, though some potential repository participants may direct questions to library staff as well.

Any UC department, research unit, or center interested in joining the repository should visit http://repositories.cdlib.org/escholarship/join.html, which has complete information on the joining process and a submission form.

The TLtC’s efforts in this area thus far have been in publishing in its webzine last April articles on information literacy (http://www.uctltc.org/news/2002/04/feature.html) and the development of the new UC Merced library (http://www.uctltc.org/news/2002/04/merced.html).  The TLtC webzine also has a special discussion forum set up for library issues, which librarians are free to use to post messages related to instructional technology (http://www.uctltc.org/cgi-bin/ultimatebb.cgi?ubb=forum&f=13).  [Note: site registration is required.]  The TLtC is also working with Susan Lessick, a librarian from UCI, to develop an educational piece for the UC community about issues related to intellectual property and copyright and how they impact collaborative efforts to develop uses of instructional technology.

The TLtC would appreciate your feedback on how it can work with librarians to further the appropriate use of technology in instruction at UC.  Contact Paula Murphy, Managing Editor, at paula.murphy@ucop.edu.

The CDL Joint Steering Committee on Shared Collections (JSC) recommended, and SOPAG concurred, that selected freely available ejournal content be linked (via UC-eLinks), cataloged by Shared Cataloging, entered into the CDL Directory, and monitored as other resources are (see the JSC notes of May 20, 2002 at http://www.cdlib.org/libstaff/sharedcoll/jsc/ ).  Although the resources may be open access, these actions represent considerable investments but are designed to reduce similar kinds of investments each campus might have to make in these resources.  Even though a license will not be signed for these resources and there is no formal negotiation process with a vendor, as much as possible, these open access resources will follow existing procedures for licensed packages.  There are two categories of such ejournals:

1. Open access ejournals that are indexed by shared abstracting & indexing databases e.g., J. of Clinical Investigation and the BioMed Central journals–all indexed in PubMed.  These will be added as described above as they are recommended or discovered.  The Joint Steering Committee has asked bibliographer groups to alert them to such titles and the abstracting/indexing sources that cover them.  The recent JSC surveys specifically asked about such titles.

2. “Unsubscribed” (i.e., there is no historic print base in UC) titles to which all campuses have access as part of a CDL publisher package contract.

Once resources have been selected, the Shared Catalog Program (SCP) at UCSD will catalog them. UC-eLinks will be implemented, where possible.  The resources will be added to the CDL Directory and announced via CDL Directory weekly updates and in CDLINFO.  For each resource or package, either a resource liaison will be assigned or the SCP department will be responsible for monitoring long-term access to that resource.

Remember, in the CDL Directory, you can limit your search to items available to the general public (under the “available to:” pull down) and in the search results all openly available resource titles are in green and include a note stating that they are available to the general public.

a. CRCnetBASE – 12 New Titles

The CDL has purchased perpetual access to 12 new titles from CRCnetBASE and all nine campuses will share the annual access fees.

- ATSDR’s Toxological Profiles [Agency for Toxic Substances and Disease
Registry (ATSDR), U.S. Public Health Services] [http://uclibs.org/PID/9550]
Toxological Profiles translates over 40,000 pages of data on the mitigation of health effects, data gaps, and all available health data. Rigorously peer-reviewed, this work covers the toxicological effects of hazardous substances, chemicals, and compounds.  Each profile includes an examination, summary, and interpretation of available toxicological and epidemiological data evaluations on the hazardous substance.

- Auerbach Publications [http://www.itknowledgebase.net]
Wide range of publications in the IT field, including the IT KnowledgeBase

-CRC Journals [http://www.crcjournals.com]
Includes journal titles in the area of chemistry, engineering, environmental science, food sciences, life sciences, medicine, and physics.

-ENGnetBASE [http://uclibs.org/PID/3805]
Engineering Handbooks Online

-ENVIROnetBASE [http://uclibs.org/PID/9548]
Environmental sciences handbooks with figures, charts, tables, illustrations, formulas, and rules of thumb. ENVIROnetBASE offers a comprehensive selection of references that are cross-referenced, fully searchable, hyperlinked, and cross-indexed.

-Food Chemical News (FCN) [http://uclibs.org/PID/9547]
FCN Publication - information on food regulation and related breaking news.  FCN publications include: Food Chemical News, Food Chemical News Daily, and Food Chemical News Guide.

-FOODnetBASE (Not yet available)
Food Science Handbooks

-FORENSICnetBASE [http://uclibs.org/PID/9546]
Forensic science and criminal justice references

-InfoSECURITYnetBASE [ http://uclibs.org/PID/9545]
Information industry security mgmt., policies, procedures, news, risk analysis, computer-related crime, etc.

-MATHnetBASE [http://uclibs.org/PID/9549]
Mathematics Handbooks

-POLYMERSnetBASE (Not yet available)
Polymer Science Handbooks

-STATSnetBASE [http://uclibs.org/PID/9551]
Statistics handbooks covering environmental statistics, introductory statistics, probability theory & applications, reference statistics, SPC/reliability/quality control, statistical theory & methods, statistics & computing, biological sciences, business & finance, engineering & physical science, medicine & health science.

a. UC-eLinks Pop-Up Window Version 1.3 Coming Next Week

A new version of the UC-eLinks pop-up window will be released next week.  Several improvements in this interface have been made, based on what was learned in usability testing.

1. The entire phrases (below) have been underlined in blue, making it clearer that they are hyperlinks

–Full text available from <vendor name>
–See if your campus library has this. Check the Melvyl Catalog/Periodicals
–For Interlibrary Loan or document delivery use Request

2. In the top of the pop-up window, it now says “UC-eLinks Netscape” or “UC-eLinks-Microsoft Internet Explorer” (rather than SFX).  When this window is minimized, the user now sees “UC-eLinks” in the menu bar on the bottom of the screen, rather than “SFX”.

A future release of this product will include a feedback mechanism that sends the on-screen citation along with the user’s query making it easier to identify any problems.

b. Eureka Telnet Access to RLG Databases to Retire November 29

The CDL received the following message from RLG:

”Your institution is one of only a few still using the telnet version of Eureka to search an RLG database.  The number of Eureka telnet searches is a small percentage of your total search volume.

“RLG has continued to add enhancements to the Eureka Web version.  The one RLG released earlier this year provides a much faster, easier to use interface than earlier Web versions, with a command line which allows your users to search with familiar Eureka telnet indexes, if desired.  (See the February 2002 issue of RLG Focus: http://www.rlg.org/r-focus/i54#eureka.)  You can try some free sample searches with the Eureka Web version at: http://www.rlg.org/eureka.html.

“RLG will discontinue Eureka telnet access to all RLG databases on November 29, 2002.  We trust this advance notification will provide you adequate time to delete the links to the telnet version on your Web site.  We appreciate your use of RLG resources, and the RLG Information Center would welcome your comments (bl.ric@rlg.org).”

What does this mean for you and your users? As of November 30, users will no longer have access to any of the RLG/Eureka databases via Eureka’s telnet or via USE Eureka from CDL’s telnet.  They will have access to the following databases only via Eureka’s native web interface:

Bibliography of the History of Art
Francis
Hand Press Book File
Index to 19th Century Art Periodicals
Index to Foreign Legal Periodicals
Inside Information Plus
Russian Academy of Sciences Bibliography
SCIPIO

If you direct your users to go to CDL’s telnet and then type USE Eureka to get to any of these databases, please replace these instructions with URLs to these databases in Eureka.

The following RLG/Eureka databases will still be available via both CDL’s telnet and web Z39.50 interfaces through the end of December, as well as in Eureka’s native web interface:

Anthropological Literature
Avery Index
Chicano Databases
English Short Title Catalogue
History of Science and Technology
RLIN Bibliographic File