CDLINFO

a. Laura Fosbender Joins the CDL

The CDL is pleased to announce that Laura Fosbender joined the office this month on a two-year staff contract as a Library Data Analyst.  In this role, she will provide data management and analytical support to the shared digital and print collections.

Laura has recently finished providing similar support to Systemwide Library Planning, primarily for the Collection Management Initiative.  Before joining UCOP for that work, Laura was a web developer for Viralon and a programmer analyst for UCSF-Stanford Health Care.

Users have reported that the connection file dated 6/6/03 that shipped with EndNote’s Version 7 release does not work for the Melvyl Catalog.  However, the Melvyl Catalog connection file dated 6/8/04 available on the EndNote Connection Files web page (http://www.endnote.com/support/enconnections.asp) does work.  In order to use this file you must first delete the connection file that was included in Version 7 and uncheck this connection file in the Connection Manager before you FTP the new connection file from the EndNote Connection Files web page.

In your EndNote’s “Connections” folder, delete the U of California connection file and uncheck the connection file in the Connection Manager.  Then, FTP the new U of California connection file from the EndNote Connection Files web page. For this connection file, the Database name is “Library Catalog,” the Information Provider is “University of California,” and the date is 6/8/04.

After you have saved the new U of California connection file into EndNote’s Connections folder, you will need to open the Connection Manager and check the new connection file.  You should then be able to connect to and search the Melvyl Catalog without difficulty.

Anyone having difficulties connecting to the Melvyl Catalog, regardless of their EndNote version, should delete their existing connection file and FTP the new one as described above.

Two new web pages will help you and your library users find useful information about Alerts/Updates and the presence of UC-eLinks and other services in databases.

The first page, “Creating Updates/Alerts in Vendor, Commercial, Society, eJournal Publisher and University Press Databases,” can be found at http://www.cdlib.org/inside/instruct/alerts.html.  The information on this chart was provided by the Resource Liaisons, and tells how to set up email alerts in many CDL-licensed databases and ejournal resources. It also points to the very useful UC San Diego Science & Engineering Library Alerting web page.

The second is an updated page describing which CDL licensed resources offer UC-eLinks and other services from which vendors. The “Services Available for Journal Article Databases” page can be found at: http://www.cdlib.org/inside/projects/a-i-trans/database_services.html

By Beth Weil, Head Librarian, Marian Koshland Bioscience and Natural Resources Library, UC Berkeley

We now have access to a new method for keeping up-to-date on the impact of your research. As a result of CDL negotiations with ISI, you can now receive alerts in Web of Science at no charge. Below are some FAQs about alerts, based on information from the Web of Science web site.  Please let your colleagues and patrons know about this wonderful new service. Additional information can be found at: http://lib.berkeley.edu/BIOS/wok_alerts.pdf

Q: What is an alert?
A: An alert is an email service that sends you the results of user-created searches as new items are added to the database. All ISI Web of Science search histories may be saved as an alert.  This includes author names, topics, sources, addresses, and cited references.  Alerts are run against the latest week of data and the results are delivered to you via email once a week.  Your first five alerts will display on the blue sidebar.

Q: How do I set up an alert?
A: To set up a weekly alert in ISI Web of Science:

1. First you must be registered as a user in Web of Knowledge.  If you are not registered as a user, switch to the Web of Knowledge homepage by choosing it in the pull down menu in the blue frame at the top of the Web of Science screen.
2. Click on Register.  Your email address is your user ID.  If you are already registered as a user, just sign in on this page.
3. Once you have registered or signed in, select ISI Web of Science.
4. Perform your search.
5. Click the Advanced Search button.  Then click the Save History button.  Under “save on the ISI Web of Knowledge Server,” enter a name for the alert.
6. Check the “send me email alerts” box.  Enter your email address and specify the type of alert you’d like to receive.  Please remember that notify only will not contain any bibliographic information in your email.  Select biblio or full record to receive the results of your search via email.
7. To finish, click save, then click done.

The name of your alert will display on the ISI Web of Knowledge page under “Open/Manage Saved Searches.”  In this area, you can update, renew, or delete your alert.

Q: Is there a maximum number of records that will be sent in my alert emails?
A: Yes. The maximum number of records that you will receive in an alert is 300.  Also, if your alert returns more than 100 results, these will be broken into multiple emails.  If you find that you are receiving this maximum in your alerts each week, consider editing your search history to make it more precise.  Or, you could create more than one alert, with each one containing some of the search terms in your existing search history.

Prompted by suggestions from many UC library staff, and with the advice and input of the Systemwide Operations and Planning Advisory Group (SOPAG), the CDL is hosting one-day sessions designed to:

• Increase your awareness of how you and your library can best use CDL services and collections.
• Understand how you and your library can benefit from the CDL’s role as a provider of infrastructure for local customization.
• Deepen your awareness of shared digital library infrastructure and the advantages of and opportunities for sharing technology, expertise, and effort.

All sessions begin at 10:00 a.m. (coffee available at 9:30 a.m.) and end at 3:30 p.m.; a box lunch will be provided.

• May 20: Alameda County Conference Center in Oakland
  (http://www.co.alameda.ca.us/conference/)
• May 21: Alameda County Conference Center in Oakland
  (http://www.co.alameda.ca.us/conference/)
• June 3: UC Irvine Student Center, Emerald Bay room
• June 4: UCLA Faculty Center

The program will be of interest to a broad range of staff.  All Users Council members are invited. SOPAG will follow their procedures in nominating other participants.  Campus SOPAG representatives or their designees will send nominations to the CDL by May 10.

Agenda

Each topic will include an overview, current status, campus perspective where possible, and a brief question and answer period.

Welcome and introduction to the day’s themes
CDL University Librarian Daniel Greenstein

Theme 1: Building shared services — tools that campuses can customize to provide services; introduced by Laine Farley.

• Metasearch Infrastructure Project; Scholar’s Box
• Access Integration Toolkit
• UC-eLinks
• Preservation Program

Lunch

Theme 2: Building collections — building and integrating content from across UC; introduced by Robin Chandler.

• OAC/MOAC Update
• Image Demonstrator Project

Theme 3: Scholarly communication — influencing scholarly communication processes and offering alternative forms of publication; introduced by John Ober.

• UC Library program to change scholarly communication
• eScholarship Repository and other activities

Open microphone and Q&A

During breaks, CDL staff will be available to speak about other CDL projects, such as:

• Decision tool(s) for shared serials selection
• Shared cataloging program
• Shared digital collection priorities; de-selection of SCAP databases
• Melvyl Catalog
• Request/VDX
• Counting California
• Documenting the American West

The UC was one of only a handful of institutions selected to evaluate a new interface and search features being developed by ProQuest.  UC librarians voiced their opinions via an online survey and several conference calls.  On the UC Irvine campus, students were able to use the trial on public terminals and provide feedback via the online survey.  Thanks to UC’s active participation, the interface and features have evolved as the trial has gone on, with positive results. ProQuest plans to roll out the new version sometime in mid-July.

Many thanks to Steve MacLeod at UC Irvine, who coordinated efforts on the campus, and to the Resource Liaisons and librarians who were active participants: Judy Ruttenberg, Pauline Manaka, Harold Gee, and Joan Ariel.

The needs assessment has been designed to help the project designers understand current usage patterns and user needs, discover similarities and differences across a variety of audiences, find out which features users find most valuable, and identify any unmet user needs and/or opportunities for improvement in the current environment.

The Core Collection is a tool that will help undergraduates and those outside their area of expertise search across a few core databases in order to see a broad overview of a topic.  The needs assessment will focus primarily on undergraduates.  Interviews will be conducted at UC Berkeley.

Documenting the American West is a two-year project funded by the Hewlett Foundation to create, design, assemble, and evaluate the use of a large virtual collection of digital materials bearing on the social and ecological diversity of the American West.  The partners on this project are the Library of Congress, Harvard University libraries, Indiana University library, University of Michigan libraries, University of Virginia library, Interactive University, UC Berkeley, UCLA Consortium on Instructional Technology, the University of Washington libraries, and the Colorado Digitalization Project.

The primary audiences for this grant are university faculty and researchers, community college faculty, academic librarians, public librarians, and the K-12 community.  The CDL is responsible for interviews with UC faculty and graduate students, community college faculty, and academic librarians.  The needs assessment will focus on the areas of the humanities and social sciences, but there will also be some science participants.  The Colorado Digital Project (http://www.cdpheritage.org/) will be responsible for the needs assessment for public librarians and the K-12 community.

The National Science Digital Library (NSDL) project is funded by a two-year National Science Foundation grant to build on and enhance the NSDL (www.nsdl.org).  The project has two strands: a market research component and the construction of a science portal prototype.  The target audiences are science librarians (at the UC, California State University, community colleges and private universities/colleges), and teachers and librarians for grades 9-12.  Focus group sessions will be conducted in both the north and south.

A consultant has been hired with grant funds to conduct all participant sessions, analyze the results, and create summary reports. CDL staff are responsible for all participant recruitments, and we would appreciate any help in finding participants. If you are interested in participating or have recruitment ideas, please contact Rosalie Lack at rosalie.lack@ucop.edu.

For background information on the Metasearch Infrastructure project, see the project site at: http://www.cdlib.org/inside/projects/metasearch/; also see the CDLINFO article from the November 13, 2003 Vol.6 No. 19 issue at: http://www.cdlib.org/inside/news/cdlinfo/cdlinfo111303.html#2

University of California faculty can now use the eScholarship Repository to provide free, open access to peer-reviewed series and journals online at http://repositories.cdlib.org/escholarship/peer_review_list.html.

The eScholarship Repository’s new peer-review capability provides UC faculty with several benefits.  By publishing a journal or peer-reviewed series in the eScholarship Repository, faculty can automate and speed up the review and publication process, and publish associated content alongside articles.  In addition, the Repository provides faculty with an alternative to publishing their research in for-profit journals.

The first peer-reviewed journal in the eScholarship Repository is San Francisco Estuary and Watershed Science, published by the John Muir Institute of the Environment at UC Davis.  It joins other peer-reviewed materials in the eScholarship Repository, including papers and edited volumes from the UC International and Area Studies Digital Collection.

The CDL expects the number of peer-reviewed papers and journals to grow substantially in coming months, with the addition of scientific monographs and other content from the University of California Press, as well as new journals sponsored by departments at several UC campuses, including InterActions: UCLA Journal of Education and Information Studies.  Additionally, Comitatus, a 34-year-old journal sponsored by the UCLA Center for Medieval and Renaissance Studies, will be migrating to the eScholarship Repository this spring.

For information about how UC departments, centers, and research units can join the eScholarship Repository, go to: http://repositories.cdlib.org/escholarship/join.html

See the press release announcement at: http://repositories.cdlib.org/escholarship/eScholarship_peer_review_journals_3-9-04.pdf

The Systemwide Operations and Planning Advisory Group (SOPAG) has approved a recommendation from the Resource Sharing Committee (RSC) that interlibrary loan (ILL) requests for items with electronic copy no longer be blocked.  The CDL implemented this recommendation on Monday, March 8.

The primary modification was to remove the block in UC-eLinks.  This means that a UC-eLinks user will, when appropriate, see a screen that has both a link to electronic text as well as a link to Request.  The link to electronic text will appear first in the list, and the link to Request will be the second or third link on the screen.  This change will prevent the situation in which a user clicking on an electronic copy link receives a response that the item is not available but is given no option for initiating an ILL request.

The RSC recommended this change because it is now impossible for the CDL to detect how complete the electronic copy is — it may just be an extract rather than the whole document.  There is frequently “missing content” as well.  This causes confusion to the user and means that many valid requests are blocked.  Statistics for UC-eLinks indicate that users overwhelmingly choose full text links when they are present, so there is unlikely to be a large increase in ILL requests as a result of this change.

Effective January 1, 2004, the UC community has had access to a selected list of approximately 1,200 of Reed-Elsevier’s scholarly journals, including titles produced by Harcourt Health Sciences, Academic Press, and Cell Press.

The Reed-Elsevier titles and their status in the 2004 contract are now publicly available at: http://libraries.universityofcalifornia.edu/news/elsevier_journals.html

The title lists show current titles with the UC subscriptions status for 2004, the titles available in UC’s 2004 contract, and the titles absent in UC’s 2004 contract.